Privacy Policy

This Privacy Policy (the Policy) describes how AmphiMedia collects, uses and shares the information you provide to us and the information we collect in the course of operating the shared platform and/or our website.

In this Policy when we refer to AmphiMedia or “we”/“us”/“our” we mean AmphiMedia, the business unit of AmphiA SARL, a limited liability company organised under the laws of France. When we refer to the shared platform we mean AmphiHQ and its related sub-domains.

You can contact us at

We may revise this Policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are binding upon you.

The information that we collect and where we get it from

“Personal information” is any information that can be used to identify you or that we can link to you and which we have in our possession or control.

We will collect and process the following personal information about you:

Information that you provide to us

We will process personal information that you give to us or that you have given to a third party for participation in a community, including when you email us or contact us through various channels as follows:

  • Registering for services: when you are registered to use the services of the shared platform, or when you contact us with queries or respond to our communications, the personal information you provide may include your full name, title, telephone number, email address, other personal and professional information, date and time of your correspondence;
  • In connection with our provision of services: if you are a member of the shared platform’s community, you may provide us with additional information when you post to Assignments and Discussions or when you contact us.

Information we otherwise collect about you

We will also collect information about when you use our services or when we otherwise interact or correspond with you. We use various technologies to collect and store information when you visit the shared platform and/or our website. We may collect your IP address and your geographic location, the operating system and version, your browser type, the content you view and features you access on our website, the web pages and the search terms you enter on our websites. Your information may be provided to us by a third party. AmphiHQ will not be storing information as to the number of times you used the site.

We use cookies to support your access and use of the functions on the shared platform and/or our website. The information collected through these cookies is not used for marketing purposes. The cookies are used to:

  1. ensure the smooth functioning of the shared platform and/or our website depending on the type of device you are using;
  2. recognise you are an authenticated user;
  3. remember your username and password if you choose Remember Me.

You must authorise the use of these cookies in order to use the shared platform.

Information we obtain from other sources

If we collect or receive your personal information in the context of our provision of services, we might receive information from third parties such as your employer, other parties relevant to the services we are providing (e.g. other members of the shared learning community). That information could include your name, contact details, employment details and other information relevant to the good working of the shared platform.

How we use the information we collect

We undertake to use the information you share in the manner inherent to the community objectives of the shared platform. These include sharing your profile information with the other registered users in your Room and sharing your posts according to the sharing settings that are communicated for the Assignment and/or the Discussion.

In addition we may:

  1. record and monitor your use of our shared platform and/or our website for our business purposes which may include analysis of usage, measurement of site performance and generation of reports;
  2. use it for our legitimate business interests, such as undertaking business research and analysis, managing the operation of our shared platform and/or website and our business;
  3. use it to look into any complaints or queries you may have, and
  4. use it to prevent and respond to actual or potential fraud or illegal activities.
  5. collate, process and share any statistics based on an aggregation of information held by us provided that no individual is identified from the resulting analysis and the collation, processing and dissemination of such information is permitted by law.

Grounds for using your personal information

We rely on the following legal grounds to process your personal information, namely:

  • Consent – your personal information may be provided to us directly or by a third party. You can withdraw your consent by contacting us at;
  • Legitimate interest – we may use your personal information for our legitimate interests, some examples of which are given above;
  • Compliance with law or regulation – we may use your personal information as necessary to comply with applicable law/regulation.

How we share information with third parties

We share personal information with the other members of the shared platform as above. As a result, your personal information may be transferred to locations inside and outside Europe for the purposes described above.

We may also share your personal information outside the shared learning community.  This may include:

  • third party agents/suppliers or contractors, bound by obligations of confidentiality, in connection with the processing of your personal information for the purposes described in this Policy. This may include, but is not limited to, IT and communications service providers;
  • to the extent required by law, regulation or court order, for example, if we are under a duty to disclose your personal information in order to comply with any legal obligation.

Where we transfer your personal information outside Europe, we will ensure that it is protected and transferred in a manner consistent with legal requirements applicable to the information.
This can be done in a number of different ways, for instance:

  • the country to which we send the personal information may be approved by the European Commission;
  • the recipient may have signed a contract based on “model contractual clauses” approved by the European Commission, obliging them to protect your personal information, or
  • where the recipient is located in the US, it may be a certified member of the EU-US Privacy Shield scheme.

In other circumstances, the law may permit us to otherwise transfer your personal information outside Europe. In all cases, however, any transfer of your personal information will be compliant with applicable data protection law.

Keeping your information and information security

Your personal information is stored on servers located within Europe and may be transferred to and maintained on computers located outside of that jurisdiction where the data protection laws may differ.

How long we hold your personal information for will vary and will depend principally on:

  • the purpose for which we are using your personal information – we will need to keep the information for as long as is necessary for the relevant purpose, and
  • legal obligations – laws or regulations may set a minimum period for which we have to keep your personal information.

We will ensure that the personal information that we hold is subject to appropriate security measures.

Your choices and rights

You have a number of legal rights in relation to the personal information that we hold about you and you can exercise your rights by contacting us at

These rights include:

  • Obtaining information regarding the processing of your personal information and access to the personal information which we hold about you. There may be circumstances in which we are entitled to refuse requests for access to copies of personal information.
  • Requesting that we correct your personal information if it is inaccurate or incomplete.
  • Requesting that we erase your personal information in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal information but we are legally entitled to retain it.
  • Objecting to, and requesting that we restrict, our processing of your personal information in certain circumstances. There may be circumstances where you object to, or ask us to restrict, our processing of your personal information, but we are legally entitled to refuse that request.
  • Receiving some personal information in a structured, commonly used and machine-readable format and/or requesting that we transmit said information to a third party where this is technically feasible. Please note that this right only applies to personal information which you have provided to us.
  • Withdrawing your consent, although in certain circumstances it may be lawful for us to continue processing without your consent if we have another legitimate reason (other than consent) for doing so.
  • Lodging a complaint with the relevant data protection authority, if you think that any of your rights have been infringed by us.
  • Telling you, upon your request, which data protection authority is relevant to the processing of your personal information.